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Westbrook ISD
Electronic Communication and Data Management
Regulations
August
2007 thru June 2008
The Superintendent or designee will oversee the
District’s electronic communications system.
The District will provide training in
proper use of the system and will provide all users
with copies of acceptable use guidelines. All
training in the use of the District’s system will
emphasize the ethical use of this resource.
Copyrighted software or data may not be
placed on any system connected to the District’s
system without permission from the holder of the
copyright. Only the owner(s) or individual(s) the
owner specifically authorizes may upload copyrighted
material to the system.
No original work created by any
District students or employee will be posted on a web
page under the District’s control unless the District
has received written consent from the student (and the
student’s parent) or employee who created the work.
No personally identifiable information
about a District student will be posted on a web page
under the District’s control unless the District has
received written consent from the student’s parent.
An exception may be made for “directory information”
as allowed by the Family Education Records Privacy Act
and District policy.
Access to the District’s electronic
communications system will be governed as follows:
1. As
appropriate and with the written approval of the
immediate supervisor, District employees will be
granted access to the District’s system.
2. Students
in grades Pre-K, K - 5 will be granted access to the
District’s system by their teachers, as appropriate.
Students in grades 6 – 12 will be assigned individual
accounts.
3. A
teacher may apply for a class account and in doing so
will be ultimately responsible for use of the account.
4. The
District will require that all passwords be changed to
a unique password every 42 days.
5. Any
system user identified as a security risk or as having
violated District and/or campus computer use
guidelines may be denied access to the District’s
system.
6. When
a district employee allows any student to use any
computer in the school buildings that employee is
responsible to supervise that student.
The Principal (or campus designee)
will:
1. Be
responsible for disseminating and enforcing applicable
District policies and acceptable use guidelines for
the District’s system.
2. Ensure
that all users of the District’s system complete and
sign an agreement to abide by District policies and
administrative regulations regarding such use. All
such agreements will be maintained on file in the
principal or supervisor’s office.
3. Ensure
that employees supervising students who use the
District’s system provide training emphasizing the
appropriate use of this resource.
4. Ensure
that all software loaded on computers in the District
is consistent with District standards and is properly
licensed.
5. Be
authorized to monitor or examine all system
activities, including electronic mail transmissions,
as deemed appropriate to ensure proper use of the
system.
6. Be
authorized to establish a retention schedule for
messages on any electronic bulletin board and to
remove messages posted locally that are deemed to be
inappropriate.
7. Set
limits for data storage within the District’s system,
as needed.
The following standards will apply to
all users of the District’s electronic
information/communications systems:
1. The
individual in whose name a system account is issued
will be responsible at all time for its proper use.
2. The
system may not be used for illegal purposes, in
support of illegal activities, or for any other
activity prohibited by District policy or guidelines.
3. System
users may not use another person’s system account
without written permission from the campus
administrator or District coordinator, as appropriate.
4. Students
may not distribute personal information about
themselves or others by means of the electronic
communication system.
5. System
users must purge electronic mail in accordance with
established retention guideline.
6. System
users may not redistribute copyrighted programs or
data except with the written permission of the
copyright holder or designee. Such permission must be
specified in the document or must be obtained directly
from the copyright holder or designee in accordance
with applicable copyright laws, District policy, and
administrative regulations.
7. System
users may upload public domain programs to the
system. System users may also download public domain
programs for their own use or may noncommercially
redistribute a public domain program. System users
are responsible for determining whether a program is
in the public domain.
8. System
users may not send or post messages that are abusive,
obscene, sexually oriented, threatening, harassing,
damaging to another’s reputation, or illegal.
9. System
users may not purposefully access materials that are
abusive, obscene, sexually oriented, threatening,
harassing, damaging to another’s reputation, or
illegal.
10. System
users should be mindful that use of school-related
electronic mail addresses might cause some recipients
or other readers of that mail to assume they represent
the District or school, whether or not that was the
user’s intention.
11. System
users may not waste District resources related to the
electronic communications system.
12. System
users may not gain unauthorized access to resources or
information.
13. System
users understand that individuals or families may be
held liable for malicious damages and violations of
the acceptable use policy.
Any malicious attempt to harm or
destroy District equipment or data or data of another
user of the District’s system, or any of the agencies
or other networks that are connected to the Internet
is prohibited. Deliberate attempts to degrade or
disrupt system performance are violations of District
policy and administrative regulations and may
constitute criminal activity under applicable state
and federal laws. Such prohibited activity includes,
but is not limited to, the uploading or creating of
computer viruses.
Vandalism as defined above will result
in the cancellation of system use privileges and will
require restitution for coasts associated with system
restoration, as well as other appropriate
consequences. [See DH, FN series, FO series, and the
Student Code of Conduct]
Forgery or attempted forgery of
electronic mail messages is prohibited. Attempts to
read, delete, copy, or modify the electronic mail of
other system users, deliberate interference with the
ability of other system users to send/receive
electronic mail, or the use of another person’s user
ID and/or password is prohibited.
System users and parents of students
with access to the District’s system should be aware
that use of the system may provide access to other
electronic communications systems in the global
electronic network that may contain inaccurate and/or
objectionable material.
A student who gains access to such
material is expected to discontinue the access as
quickly as possible and to report the incident to the
supervising teacher.
A student knowingly bringing prohibited
materials into the school’s electronic environment
will be subject to suspension of access and/or
revocation of privileges on the District’s system and
will be subject to disciplinary action in accordance
with the Student Code of Conduct.
An employee knowingly bringing
prohibited materials into the school’s electronic
environment will be subject to disciplinary action in
accordance with District policies. [See DH]
Participation in chat room and
newsgroups accessed on the Internet is permissible for
students, only under appropriate supervision, and only
for instructional assignments; and for employees.
Web pages will be developed only with
supervision of teachers and permission from the
Principal.
System users are expected to observe
the following network etiquette:
1. Be
polite; messages typed in capital letters are the
computer equivalent of shouting and are considered
rude.
2. Use
appropriate language; swearing, vulgarity, ethnic or
racial slurs, and any other inflammatory language are
prohibited.
3. Pretending
to be someone else when sending/receiving messages is
considered inappropriate.
4. Transmitting
obscene messages or pictures is prohibited.
5. Using
the network in such a way that would disrupt the use
of the network by other users is prohibited.
Termination of an employee’s or a
student’s access for violation of District policies or
regulations will be effective on the date the
principal or District coordinator receives notice of
student withdrawal or of revocation of system
privileges, or on a future date if so specified in the
notice.
The District’s system is provided on an
“as is, as available” basis. The District does not
make any warranties, whether express or implied,
including, without limitation, those of
merchantability and fitness for a particular purpose
with respect to any services provided by the system
and any information or software contained therein.
The District does not warrant that the functions or
services performed by, or that the information or
software contained on the system will meet the system
user’s requirements, or that the system will be
uninterrupted or error free, or that defects will be
corrected.
Opinions, advice, services, and all
other information expressed by system users,
information providers, service providers, or other
third-party individuals in the system are those of the
providers and not the District.
The District will cooperate fully with
local, state, or federal officials in any
investigation concerning or relating to misuse of the
District’s electronic communications system.
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